Biometric time clock systems prevent employee time theft by verifying workers’ identities via biometric data when they clock in. This helps ensure that everyone’s timesheets are correct by making sure the right person is clocking in and out for their shift (eliminating buddy punching, where someone clocks in for another person).
We’ll be covering two common types of biometric time clock systems: fingerprint scanners and facial recognition systems.
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In the case of fingerprint scanners, specialty punch clocks are typically phối up at an entry point to lớn collect login data; the logs are usually either backed up via cloud or stored for later tải về.
- Pros: In addition to lớn serving as attendance systems, fingerprint scanners can serve as security checkpoints (i.e., some clocks can be integrated into door lock systems, denying access to lớn unauthorized personnel).
- Cons: The equipment is expensive. They can also be a hygiene hazard due to lớn workers repeatedly touching the same scanner. Plus, some fingerprint readers have trouble with dirty or dry skin. Then there’s the lack of portability. If you’re using a fingerprint scanner, you need to lớn have specific kiosks where employees can clock in and out. (As we discuss below, facial recognition systems can be used on each employee’s phone or smart device, making them more mobile and flexible than vãn a fingerprint scanner). Finally, fingerprint scanners could pose challenges for employees with disabilities.
Facial recognition systems are more diverse, with some being based on scanners and others being as simple as uploading a photo.
- Pros: Photo-based systems are cheaper and more hygienic than vãn fingerprint scanners. Specific types of facial recognition systems can be used from a variety of devices, lượt thích a điện thoại thông minh, tablet, or computer. This makes them versatile and mobile.
- Cons: They bởi little to lớn deter unauthorized access to lớn a site, and a fresh reference photo may be necessary when an employee makes major changes to lớn their appearance. Self-service systems could also pose challenges for blind and visually impaired employees.
Overall, the best biometric time clock system for your business will depend on several things, including your budget, the size of your crew, your security needs, how many locations you have, and more. It might be a stationary fingerprint scanner, a mobile facial recognition system, or a combination of both.
To help you decide, this post looks at both types of biometric time clocks in detail. We start with Buddy Punch, our biometric time clock system that uses facial recognition (and other customizable features) to lớn make sure your team is tracking their time accurately and honestly. Then, we will look at different biometric time clocks with fingerprint scanners.
6 Best Biometric Time Clock Systems
- Buddy Punch*
- Allied Time
*A quick note: In addition to lớn being a biometric time clock system, Buddy Punch is also a scheduling software and an all-in-one payroll system. You can run rẩy payroll within Buddy Punch or integrate our time tracking software with your current payroll process. If this sounds lượt thích the type of all-in-one employee time clock system you’re looking for, you can sign up for a miễn phí 14-day trial, schedule a one-on-one demo, or keep reading for more details.
1. Buddy Punch
The Best Biometric Time Clock System with Facial Recognition
Buddy Punch is a cloud-based time-tracking software compatible with most desktops, tablets, and mobile devices, including both iOS and Android devices. You can either phối up clock-in kiosks for your employees, or they can log in from their own devices.
Plus, Buddy Punch has several different ways to lớn make sure your team is tracking their employee hours accurately and honestly, including a biometric feature: Photos on Punch.
When you turn on Photos on Punch, employees upload pictures of themselves when they clock in. This khuông of biometric verification is user-friendly for both employees and administrators and facilitates accurate timesheets by preventing time theft issues lượt thích buddy punching. It also helps you make sure that your employees are at the job site when they’re clocking in.
Buddy Punch has other advanced features to lớn track employee attendance, including:
- IP Address Locking: Employees may only log in from approved IP addresses, ensuring they’re on-site when they clock in.
- Geofencing: Designate geographical areas in which employees can clock in, keeping them from logging work hours before they actually arrive.
- GPS Tracking: View the locations where employees clocked in and out to lớn monitor for discrepancies between the hours they reported and where they were.
Buddy Punch is an entire time clock system — it also handles PTO tracking, scheduling, and payroll. Below, we look at how you can use these features to lớn track time and pay your team seamlessly.
How Buddy Punch’s Biometric Time Clock System Works
With Buddy Punch, it all starts with time tracking.
Employees clock in and out from their own devices or from designated kiosks, and their hours are automatically recorded. Features lượt thích Photos on Punch, IP Address Locking, and Geofencing allow employers to lớn verify work hours based on real-time data collection.
You can make edits to lớn these timecards (such as fixing someone’s timecard if they forgot to lớn clock back in from lunch or forgot to lớn clock out).
You can also import these timecards into Buddy Punch’s payroll system or export these records out of Buddy Punch and into whatever payroll system you use. This streamlines the payroll process, reducing the odds of human error or inefficiencies introduced by transferring data from a timekeeping system to lớn a payroll system.
We’ll take a closer look at these main features below.
Biometric Time Tracking with Photos on Punch
Facial verification with Buddy Punch is simple.
First, enable the “Photos on Punch” feature. This ensures employees will take pictures of themselves when they punch in.
This picture will be compared to lớn the one on tệp tin, allowing for facial verification.
Face recognition technology is great for ensuring employees are clocking themselves in, but it doesn’t necessarily ensure employees are actually clocking in from work. For that, Buddy Punch offers two other tools: IP Locking and Geofencing.
IP Locking allows you to lớn require workers to lớn clock in from an approved IP address, such as the Wi-Fi associated with your workplace.
This prevents employees from “clocking in” when they haven’t gotten to lớn work yet.
For companies with multiple work sites, the geofencing tool might be a better fit for attendance tracking. First, designate approved locations and select a geographical radius around them. Employees must be within the phối distance of their work site to lớn clock in.
If employees attempt to lớn clock in from too far away, they’ll be prompted to lớn log in once they’re actually at their work site.
Plus, Buddy Punch has other advanced time clock features that help you make sure your team’s time is being tracked accurately.
Employees rarely punch in exactly on the hour. Punch rounding refers to lớn the practice of rounding clock-in and clock-out times to lớn the nearest time increment. Consistency and transparency are key for fair timekeeping, and Buddy Punch can automate that process.
Within the settings, you can choose the increment and direction in which times are rounded. This keeps employees from a few minutes each day snowballing into too many or too few hours worked.
Punching in and out is prone to lớn human error, so sánh Buddy Punch offers an automatic break option. With Automatic Breaks, Buddy Punch automatically factors in phối breaks so sánh employees only have to lớn clock out at the kết thúc of their shift.
For instance, you can designate an hour-long lunch break that triggers once employees have worked five hours. These breaks can be customized by employee, or can be applied to lớn larger groups (such as departments).
PTO Accrual and PTO Tracking
Buddy Punch also keeps track of how much paid time off (PTO) employees are accruing and how much PTO they’ve taken.
Buddy Punch allows you to lớn customize accrual rates for individual employees, which can be useful when dealing with factors lượt thích seniority. Once the rules are phối, Buddy Punch automatically tracks PTO based on hours worked.
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Employees can view their PTO balance and request time off (both paid time off and unpaid time off). Buddy Punch’s PTO tracking software helps ensure that people only take off on allowed dates and that PTO is accurately reflected on their time thẻ.
Additional Time-Saving Features
Buddy Punch is more than vãn just an employee time clock; it also offers payroll and scheduling functionality. In the case of payroll, it calculates wages based on their biometrically verified timecards. For scheduling, the drag-and-drop calendar interface and shift-trading options make it easy to lớn know when and where workers will be, which makes it easier to lớn spot any discrepancies via facial recognition.
Buddy Punch Payroll
You can use Buddy Punch as your payroll software. Simply import the pay period’s time cards into Buddy Punch Payroll.
Once you’ve imported the timecards, all you have to lớn bởi is review the results and run rẩy the report. You can make last-minute edits and add additional earnings (like bonuses and commissions). You can also phối up auto-payroll so sánh you never miss a payroll deadline. The payroll report itself is easily exported for recordkeeping.
Alternatively, you can also keep your current payroll process in place and integrate your system with Buddy Punch (we have ready-to-go integrations with popular payroll platforms lượt thích ADP, Gusto, and Paychex) or export payroll reports as spreadsheets.
Buddy Punch automatically generates forms necessary for local, state, and federal taxes for both you and your team.
Completed tax forms can be viewed via the “Documents” tab.
Within their self-service portals, employees can select their preferred payment method and provide the necessary information.
In the case of direct deposit, Buddy Punch will automatically send payments when payroll is processed.
Accurate, transparent schedules reduce the odds employees will miss their shifts, which in turn reduces the temptation to lớn resort to lớn tactics lượt thích buddy punching. Our software offers a drag-and-drop calendar interface where administrators can create schedules and scheduling templates.
These schedules can be synced with employee calendars, or you can alert your staff via push notifications.
Team members can also report their availability via their self-service portal.
Administrators can view employee availability while creating schedules, making it easier to lớn ensure everyone can make their assigned shifts.
When employees can’t cover their shifts, they can rely on Buddy Punch’s shift-trading feature. When co-workers agree to lớn cover for each other, admins must approve it, making sure everyone is on the same page.
While employees working too little is a problem, employees working too much and racking up overtime can also be a problem. Buddy Punch offers overtime alerts, which notify managers when an employee is reaching the upper limit of their hours.
This allows you to lớn quickly amend the schedule, ensuring everybody is working the correct amount of hours.
What Customers Are Saying
Our time clock software has 4.8 stars on Capterra (a software review site) with 850+ reviews.
Here’s what our customers are saying about the Photos on Punch feature:
“This is a great way to lớn keep up with my time while doing ‘Road Shows’. I arrive at my location, open the ứng dụng and sign in. My employers bởi require má to lớn attach photos so sánh I snap a photo of the storefront before entering.”Read the full review here.
“I lượt thích that you can require a photo and location for your employees when clocking in, and can monitor them pretty easily. It is really easy to lớn phối up.”Read the full review here.
“My favorite time in option was the facial recognition.”Read the full review here.
“[My] team loves being able to lớn clock-in with their phones and those of us not in the office love being able to lớn see their login picture and GPS location. Win for all!”Read the full review here.
To learn more about Buddy Punch, you can sign up for a miễn phí 14-day trial or schedule a one-on-one demo.
Biometric Fingerprint Time Clocks
Some business owners prefer fingerprint scanners to lớn facial recognition.
Here are some time clock solutions based on fingerprint scanning:
The Fingerprint Time Clock System & Badge Scanner by Lathem allows employees to lớn clock in via thumbprint or RFID thẻ. It records data via cloud, with backup data storage in the case of mạng internet outage. It includes:
- Thumbprint scanner
- Cloud with Offline Backup
- Fully Interactive Touchscreen LCD màu sắc Display
- Door Access or Signaling via Internal Relay Control
3. Allied Time
The Web Based Wireless Biometric RFID Fingerprint Time System – Alliance AT15C allows employees to lớn clock in via fingerprint, RFID, or by inputting their PIN via keypad. The system is trang web based with an offline collection mode. It also includes:
- Online or Off-line collection of employee punches (internet outages aren’t an issue!)
- Multiple Punch Collection methods, such as: secure Finger Scan, RFID badge and/or PIN number
- Access to lớn employee reports from any PC (Windows, Mac, Android) via Internet
- The option to lớn connect and manage multiple remote clock locations from a single account
The X990 FP+RFID Ethernet by ClockIt allows up to lớn 3000 employees to lớn log in via fingerprint, thẻ reader, or PIN.
- Manage up to lớn 3000 employees with ease.
- Reader Options: Biometric Fingerprint, RFID, PIN
- Connectivity: Ethernet
The TTELITEEK TimeTrax™ Elite Biometric Time Clock by Pyramid was rated in the Top 7 Best Time Clocks for Small Business in 2019. It allows employees to lớn log in by fingerprint (with an option for supervisors to lớn approve people via their PIN) and comes with time tracking and payroll software.
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- Time clock terminal scans finger to lớn positively identify employee and record punches
- Holds up to lớn 1500 finger scans
- Includes TimeTrax™ time and attendance software
- Plugs into DHCP enabled Ethernet jack, port, switch or hub
The wall-mounted TAS-CR300 Advanced Biometric / Fingerprint Time Clock by Crown can store up to lớn 3000 fingerprints and 100,000 log records. The time attendance software can also generate statistical reports based on employee time data.
- Can be mounted to lớn the wall (hardware included).
- Transfer data via USB Flash Drive or network.
- New generation waterproof/scratchproof/dustproof fingerprint sensor
- Cables and instructions included
For more information on time clocks and time management, kiểm tra out:
- The best clock in and clock out apps
- How to lớn create a work schedule
- The best time clock apps with GPS
To learn more about Buddy Punch, you can sign up for a miễn phí 14-day trial or schedule a one-on-one demo.